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Psychology practice management software: Your practice should not be held together by scattered tools.

Caresoft keeps appointments, assessments, consent, consultation records and follow-ups in one place. Less time rebuilding context before a session, a clearer path through care for clients.

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  • UPI payments in INR
  • PHQ-9 and GAD-7 scoring
  • Your own note templates
  • Daily close by location

Made for psychologists, counsellors and the people they care for.

Patients join through their clinician's invite. Security overview

A psychologist talking with a young woman on a couch
A clinician holding an online consultation on a laptop

Example workspace with fictional patient data. Your layout may differ by plan and role.

Works with the tools and standards your practice already uses

  • Google Meet
  • Google Calendar
  • UPI payments
  • PHQ-9
  • GAD-7
  • SOAP & BIRP notes
  • Schema.org

One workspace

Get from booking to follow-up without switching tools

Scheduling

Booking requests, not booking chaos

Patients request a time; you accept, propose a different time with a message, or decline with a reason they can see. Every request carries a live conflict label, so double-bookings surface before they happen.

  • Accept, propose a time, or decline with a reason
  • Live conflict detection against your calendar
  • Per-weekday hours, buffers and blackout dates
  • Pause new-patient bookings with one toggle
See how scheduling works
A woman smiling with a mug beside her laptop

Clinical documentation

Your own templates, not a fixed form

Build clinical documentation templates from scratch: named sections, typed fields, drag to reorder. Every completed note snapshots the exact template version it was filled against, so later template edits never rewrite history.

  • Custom section and field builder
  • BIRP or SOAP structured formats
  • Notes stay tied to the template version used
  • AI-drafted summary, reviewed by the clinician before saving
See documentation in Caresoft
A woman writing notes on paper

Billing

Collections you can reconcile, not just track

Compare what Caresoft recorded against what actually landed in each cash, UPI, bank or terminal account at day's end. Patients pay by scanning a QR code scoped to the exact balance they owe.

  • Immutable invoices, with corrections as linked notes
  • UPI QR payments scoped to the balance owed
  • Multi-rail daily close, by location
  • A single queue for everything needing attention
See how billing works
Hands working on a laptop at a wooden table

Website & booking page

A page clients find, not just a profile

Publish a themed public page with your bio, specialties and FAQ, backed by the same booking engine as your dashboard. Structured data ships on every page, so search engines and AI answer tools can cite you accurately.

  • 8 color themes × 6 font pairings
  • Live booking widget, same slots as your calendar
  • Client enquiries land straight in your dashboard
  • Schema.org data for search and AI answer engines
See plans with a website
Two women talking in comfortable chairs

Built around the session

Care happens between people. Caresoft handles the rest.

The best part of your day is the conversation. Everything around it, from booking to billing, should take care of itself quietly.

Two people holding hands across a table in comfort
Two women in conversation in a bright office
A calm room with two chairs and a plant
Two women talking on a couch
A woman sitting quietly by a window
A woman writing in a notebook
A woman with long braids working on a laptop at her desk

  • More attention in the room

    History, scores and last session's plan are ready before the client sits down.

  • Fewer messages back and forth

    Clients book, reschedule and join online sessions from their own portal.

  • Admin that finishes itself

    Drafted notes, scored questionnaires and reconciled payments, all reviewed by you.

The day-to-day work of a psychology practice

Scheduling is only one part of the job. Caresoft keeps the record, the appointment and the work after the session connected, with AI that drafts and a psychologist who decides.

Appointments that respect your working day

Set working hours, leave, unavailable periods and breathing room between sessions. Clients can book from the times you choose.

  • Online booking
  • Availability and leave
  • Session buffers
  • Status tracking

Patient records with a readable history

Profiles, case history, consultation records and clinical notes stay on the same patient timeline.

  • Case history
  • Consultation notes
  • Assessment history
  • Patient timeline

Psychological assessments without spreadsheet work

Assign PHQ-9, GAD-7 or your own assessment. Caresoft calculates scores and keeps previous results available for comparison.

  • Digital questionnaires
  • Automatic scoring
  • Severity ranges
  • Progress comparison

Consent records you can retrieve

Collect informed consent, signatures and onboarding details, with the signed version and date kept together.

  • Informed consent
  • Digital signatures
  • Document versions
  • Signed dates

Online sessions connected to the appointment

Create a Google Meet consultation from the appointment and give patients the link through their portal.

  • Google Meet
  • Appointment context
  • Patient access
  • Session details

AI support that stays assistive

Record a session and get a transcript plus a structured summary. Trend insights and risk signals surface from assessment history. The psychologist reviews every AI-assisted draft before it becomes part of the record.

  • Voice capture and transcription
  • Trend insights
  • Risk signal detection
  • Clinician review

Billing that reconciles itself

Turn completed sessions into documented, reconciled collections. Issued documents are immutable, and corrections create linked notes instead of silent edits.

  • Invoices and receipts
  • UPI patient payments
  • Daily close by location
  • Collections reports

A booking page clients can find

Publish a themed page with your profile, specialties and FAQ, with a live booking widget wired to the same slots as your calendar.

  • Custom theme and fonts
  • Live availability
  • Client enquiries
  • Built for search and AI answers

Why psychologists choose Caresoft

Built for psychology practices
A therapist listening closely during a counselling session

The clinical timeline

See the history before the next session starts

A session makes more sense when you can see what came before it. Consultation history, scores, notes and follow-up work stay on one timeline for each patient.

Previous consultations
Assessment scores
Clinical notes
Follow-up activity
A woman relaxing on the floor with her laptop

A portal clients can understand

A private place for appointments, assessments and online session details, so clients see what needs attention without calling the practice.

  • Book appointments
  • View upcoming sessions
  • Complete assessments
  • Join online consultations
  • Read relevant care information
  • Follow their progress

Know what is happening across the practice

Client activity
See how many people are active in your practice and how that changes over time.
Appointments
Read consultation volume alongside the schedule instead of counting calendar entries by hand.
Assessment trends
Compare scores across completed assessments and review change with the client in front of you.
Practice activity
See the work moving through the practice, including follow-ups that still need attention.

What it replaces

Fewer tabs, chats and spreadsheets

Most practices run on a mix of chat apps, documents and a cash book. Here is what each one becomes.

  • WhatsApp threads to agree a time

    Booking requests you accept, reschedule or decline, with live conflict checks

  • Scoring PHQ-9 and GAD-7 by hand

    Assessments scored automatically, with earlier results beside the latest

  • Word files for session notes

    Your own SOAP or BIRP templates, each note tied to the template version used

  • Paper consent forms in a folder

    Signed consent with the date and version kept on the patient record

  • UPI screenshots and a cash book

    UPI QR for the exact balance owed, then a daily close across cash, UPI and bank

  • Memory for who needs a follow-up

    One queue of pending follow-ups and the context for the next session

Start free trial

15-day free trial for psychologists.

How it works

A clear path from booking to follow-up

Each step adds to the same patient record, so the next task starts with the context from the last one.

  1. 01

    Book

    Set availability and let clients choose an open appointment.

  2. 02

    Assess

    Send questionnaires and review scores before the next conversation.

  3. 03

    Consult

    Keep the appointment, Google Meet link and client context together.

  4. 04

    Document

    Write clinical notes or review an AI-assisted draft before saving it.

  5. 05

    Track

    Read the timeline and compare assessment results over time.

  6. 06

    Follow up

    See pending work and prepare the next appointment without rebuilding context.

Security and trust

Security and trust, explained in plain language

The Trust center describes current access controls, data handling and the limits of Caresoft's compliance claims.

  • 3Access roles, each seeing only what it needs
  • 100%Of AI drafts reviewed by a psychologist before saving
  • 0Silent edits to an issued invoice or signed consent

  • Access built around roles

    Psychologists and patients each see only the parts of the system their role allows.

  • Clinical records stay reviewable

    Consent versions, assessment history and consultation context remain available when authorised users need them.

  • Encrypted in transit and at rest

    Passwords are stored only as hashes, connected calendar tokens and billing identifiers are encrypted, and every request runs over TLS.

Open Trust center

Pricing

Choose how much of the practice you want Caresoft to handle

Start with practice software, add a website, or include hands-on support for your online presence. Plan selection does not collect payment online.

Plan 01

Best place to start

Practice management

Run appointments, records, assessments, consent, consultations and follow-ups in one place.

₹999/ month

Choose this plan
  • Patient management
  • Appointment scheduling
  • Digital case history
  • Psychological assessments
  • Digital consent
  • Consultation management
  • Google Meet consultations
  • Patient follow-ups
  • Clinical timeline
  • Practice insights

Plan 02

Practice + Website

Run your practice in one place and add a professional website where clients can request appointments online.

₹1,499/ month

Choose this plan
  • Everything in Practice management
  • Professional website
  • Psychologist profile
  • Services and specialisations
  • Online appointment booking
  • Booking module
  • Client enquiries
  • Mobile-friendly website

Plan 03

Practice + Website + Marketing

Combine practice management and a professional website with hands-on support to grow your online presence.

₹4,999/ month

Choose this plan
  • Everything in Practice + Website
  • Social media support
  • Backlink support
  • Digital presence support
  • Practice growth support

All prices in INR. Choosing a plan here does not charge you.

Questions teams ask before rollout

Short answers. Legal, security, and procurement still own their own checklists.

How long is the free trial?
Psychologists get a 15-day free trial when they create an account. Choose a plan when it ends.
Who is Caresoft for?
Caresoft is for psychologists and psychology practices that want appointments, assessments, consultation records and patient follow-up in one system. Patients join through an invitation from their psychologist.
Does Caresoft replace clinical judgement?
No. Assessment scores and AI-assisted documentation support the psychologist's work. The psychologist remains responsible for reviewing records and making clinical decisions.
Can clients book their own appointments?
Yes. The psychologist controls working hours, unavailable dates, session length and buffer time. Assigned patients can choose from the resulting open slots.
How do online consultations work?
A psychologist can connect Google Calendar and create a Google Meet link for an appointment. The patient can open the session details from the portal.
How do psychologists register?
Use Create account to add your profile and choose a plan. Professional registration details are optional because requirements vary by role and jurisdiction. Caresoft does not verify credentials automatically.
How do patients pay, and how does billing reconcile?
Patients pay by scanning a UPI QR code scoped to the exact balance owed, or you record payment received outside Caresoft. At day's end, daily close compares what Caresoft recorded against each cash, UPI, bank or terminal account.
What does the website plan actually include?
A published page at your own URL with your profile, specialties and FAQ, a live booking widget wired to your real calendar, and structured data so search engines and AI answer tools can cite your practice accurately.

Spend the next hour on a client, not your admin.

Psychologists get a 15-day free trial and can choose a plan when it ends. Patients should use the invitation sent by their psychologist.

Start free trialRead the setup guide